Cumulus Sites : How-Tos : Sending a Collection Link
Sending a Collection Link
NOTE: To be able to send collection links, you must have the “Create Shared Collections” permission.
Fields marked with a star must be filled.
Depending on the settings of the administrator and the permissions of the Cumulus user, there may be an additional field Base URL for Web Access, allowing for the selection between different base URLs (e.g., internal or external URLs).
Collection Name – Prefilled with current date. You can overwrite this with any other name.
Tracked Collection Usage – If activated, every recipient gets an individual link (the CC and BCC fields are disabled). The information window of the respective collection provides details about the last time a user has accessed the collection.
From – Prefilled with the current user’s email address. You can overwrite this with a different address.
NOTE: If your Cumulus administrator has defined a From address to be used with all sent mails, the content of the From field is ignored.
To – You can enter as many recipients as you like. Their email addresses must be separated by commas.
Embargo Date – The collection will not be accessible before this date. Default is the current date.
Expiration Date – The collection will be deleted after this date. Default is two weeks ahead of the current date. You may change this value.
Require Password – (optional). If you require a password, you must not forget to communicate it to the recipients. Otherwise they won’t be able to view the collection.
Permissions – Displays the permissions that you have as a logged in Cumulus user. You can grant these permissions to the recipients by activating or deactivating the respective check boxes.
Click Send. The recipients get an email with a link to the collection.