Cumulus Glossary

Cumulus Glossary
This Glossary offers an alphabetical listing of terms and phrases used throughout this manual and Cumulus.
Action
Function or combination of certain functions. Cumulus provides different types of actions. See also Asset Action, Trigger Action.
Asset
A general term describing any type of digital media (including graphic, page layout, presentation, sound, and video files) that has value to its owner.
Asset Action
Combination of certain functions saved under a chosen name that is performed on assets in Cumulus.
Asset Handling Module
When cataloging and accessing assets, Cumulus uses different modules: Asset Storage, Asset Processor, Metadata and Filter modules.
Asset Handling Set
A setting that defines how assets are handled – during the cataloging process and when accessing assets.
Asset Information
The information about an asset as stored in the record associated with the asset.
Asset Information window
A special window that displays the information about a cataloged asset. This information is stored in the asset’s record. (See also Record.) Cumulus also provides an Information View and an Information Pane.
Asset Reference
The mechanism by which Cumulus tracks the actual location of an asset managed in a Cumulus catalog.
AXR (Asset Cross References)
Automatic detection of usage and cross-references of assets within Cumulus. Cumulus is able to detect links and placed assets in compound documents such as QuarkXPress, EPS, Adobe InDesign, and Illustrator (version 8, 9) as well as Microsoft Word and PowerPoint documents.
Boolean
A system of logic based on two possible values: true or false. Cumulus uses the Boolean operators "and" and "or" to combine search conditions.
Cache
A temporary storage area where frequently accessed data can be stored for rapid access.
Catalog
A special file (with the extension .ccf ) that Cumulus creates to manage cataloged assets. See also Asset and Cumulus Catalog File.
Catalog file name
Name of the special file for a catalog ( with the extension .ccf). The catalog name defaults to this file name (without the extension). The catalog name can be changed without changing the catalog file name. See also Cumulus Catalog File.
Cataloging
The process by which a user adds one or more assets to a catalog.
Category
Cumulus categories are used to organize records, much like folders are used to organize files in a traditional filing cabinet. But the asset can appear in any number of Cumulus categories at one time. They are similar in purpose to keywords used in other programs. See also Folder category and Related category.
Category Information window
A special window that displays the information about categories.
Category Exchange File
See Cumulus Category Exchange File.
Category pane
Located on the left side of the Collection window. The Category pane displays category names in a hierarchical list. Multiple tabs are provided so that categories can be created and displayed in separate tabs.
Category View Set
A setting that defines the display options for the Category Information window. For each tab different display options can be set.
Central asset location
A central asset location is a single storage location used to store certaindigital assets. Employing a central asset location ensures your assets remain accessible to all, and can more easily be accounted for.
Client
A computer user who accesses a server application (such as the Cumulus Server) across a network.
Client/server architecture
A software configuration in which users (also called clients) access a server application across a network.
Collection
Any set of records from any one catalog, including their display properties. A collection can be saved (see Cumulus Collection File) and opened again. A collection – whether saved or unsaved – is always connected to its catalog. In order to open a particular collection you must have access to its catalog.
Collection window
A window featuring two panes (Category pane and Record pane) that function as the central user interface.
Compound search
A search query consisting of two or more search conditions.
Context menu
Also called shortcut menu. A menu that opens when clicking the right mouse button / Control key + mouse button. The available options are related to the selected object.
Cumulus
An indispensable digital asset management system for organizing and managing digital assets. See also Asset.
There are different editions of Cumulus designed to meet the needs of anyone who wants to keep track of their digital media: Cumulus Workgroup and Cumulus Enterprise.
Cumulus Administrator
A person who configures and manages Cumulus catalogs. The Administrator is responsible for keeping the catalogs running smoothly for Cumulus Client users, backing up catalogs, and other tasks.
Cumulus application window
The main Cumulus window containing the menu bar, the toolbar, the statusbar, and – as “child” window(s) – the Collection window(s) with various panes.
Cumulus Action
See Asset Action.
Cumulus Catalog File
A special file(with the extension .ccf) that Cumulus creates to manage cataloged assets (digital media).
Cumulus Category Exchange File
A file ( with the extension .cce) that Cumulus creates when exporting category information.
Cumulus Collection File
A special file ( with the extension .cfe) that Cumulus creates to manage saved collections.
Cumulus Record Exchange File
A special file ( with the extension .cre) that Cumulus creates when exporting record information.
Cumulus Server
The computer where Cumulus Server software is installed and where Cumulus catalogs should reside.
Cumulus Sites
A Cumulus Option. The ideal tool to publish and market digital assets on dynamically generated Web pages to the Web.
Cumulus Vault
A Cumulus Workgroup and Enterprise feature. A full-featured Version Control System that manages user access to asset files and provides up-to-the-minute information on each asset’s version history.
Cumulus Web Client
A Cumulus Option. Provides Cumulus catalogs online and offers read/write access for metadata edits as well as asset uploads and downloads to users with a standard Web browser.
Details view
Each record appears in the Record pane as a text listing that includes fields you can define (e.g., record name, file format, resolution, etc.). See also Thumbnail view.
Drag and Drop
A way to move user-interface objects by dragging them with the mouse and dropping them into targets.
EJaP
Embedded Java PlugIn. Technology that provides unlimited possibilities to add new functionality or to integrate Cumulus into workflows. EJaPs are Java code that runs within the Cumulus application.
EJSP
Embedded Server Plug-In. Technology that provides possibilities to add new functionality, or to integrate Cumulus into workflows. ESPs are similar to EJaPs (Embedded Java PlugIn). Whereas EJaPs are Java code that runs within the Cumulus application, ESPs are Java code that runs at the Cumulus Server.
EXIF
Exchangeable Image File Format. Standard for storing interchangeable information in image files, especially those using JPEG compression. Most digital cameras now use the EXIF format. The format is part of the DCF standard created by JEIDA (Japan Electronics and Information Technology Industries Association) to encourage inter-operability between imaging devices. Cumulus can read EXIF metadata information while cataloging. You can view and edit this metadata. See also Metadata.
Filters
Software utilities that Cumulus uses to capture information about an asset during the cataloging process. For more information on the availability of new file filters, please see the Canto Website (www.canto.com).
Find window
Cumulus tool that enables users to search catalogs for records or categories that match search conditions.
Folder category
Folder categories are automatically created by Cumulus during the cataloging process. These automatically created categories resemble the folder or directory hierarchy in which the assets reside. They are identified by a smaller folder in their icons. They are created by default but this option can be disabled.
FTP
File Transfer Protocol. A standard Internet protocol, which is the simplest way to exchange files between computers on the Internet.
HTTP
HyperText Transfer Protocol. A standard Internet protocol, which is the protocol most often used in the World Wide Web to transfer information between servers and browsers.
Information window
Special windows that display the information about records or catagories. See also Asset Information window and Category Information window.
IPTC
International Press Telecommunication Council. Standard for digital text applied to an image. Applications used for professional imaging, support IPTC; e.g. the text information in Photoshop is a subset of the IPTC information. Cumulus can read IPTC metadata information while cataloging. You can view and edit this metadata and Cumulus can write your changes back to the asset. See also Metadata.
Java Server Page
Java Server Page (JSP) is a technology for controlling the content or appearance of Web pages through the use of servlets, small programs that are specified in the Web page and run on the Web server to modify the Web page before it is sent to the user who requested it.
LDAP
Lightweight Directory Access Protocol. Directories containing information such as names, phone numbers, and addresses are often stored on a variety of incompatible systems. LDAP provides a simple protocol that allows you to access and search these disparate directories over the Internet.
Media file
Any electronic or digital media file (including graphic, page layout, presentation, sound and video files). See also Asset.
Menubar
Appearing at the top of the Cumulus application window, the menubar houses menus that contain every program command.
Metadata
Metadata is any data that helps to describe the content or characteristics of an asset. It is the information stored with each asset—such as file name, location, etc. Different types of assets have different metadata fields: an image file, for example, would contain information on color and resolution, while an audio file would have a field for the playback duration.
Palette Mode
View mode that is specially designed for using Cumulus with another application, e.g. a desktop publishing application. In palette mode the Cumulus application shrinks to a palette that can conveniently be used with another application. That way you can easily drag and drop cataloged assets into other applications.
Path/Pathname
A description of the location where a file is stored on a computer hard drive, server, or removable medium (such as CD-ROM, Syquest, Zip, Jaz, or MO cartridges).
Preview
A special program mode in which you can examine cataloged assets such as video clips, sound files, and image files.
Query
A combination of search conditions. Queries can be saved to disk and loaded into the Find window.
Record
The actual catalog entry Cumulus creates when an asset is added to a catalog. Records store valuable information about an asset, such as the file name, file location, file type, resolution, etc.
Record Exchange File
See Cumulus Record Exchange file.
Record pane
Located on the right side of the Collection window, the Record pane displays records as thumbnails or plain text. See also Record, Thumbnail view and Details view.
Related category
An alias of an existing category that acts as a virtual cross reference to the original category. You can use related categories to place multiple instances of the same category under various parent categories, without having to copy the entire contents of the category. By default, the names of related categories are displayed in italics with a “(related)” appendix.
Record View Set
A setting that defines how records are displayed in the different view modes Cumulus provides: Thumbnail View, Details View, Info View and Information window.
Resolution
The number of pixels per inch in any graphic file format. Higher-resolution files have a higher number of pixels per inch than lower-resolution files. Working with higher-resolution files usually requires more memory and hard disk space than working with lower-resolution files.
Script
A list of instructions executed by a computer. Scripts are used by Cumulus to perform complex tasks automatically.
Server/Client Asset Transfer
A Cumulus feature (especially useful in a cross platform environment) that allows users in a network to access assets for previewing, copying and transferring via their connection to the Cumulus Server. With this feature the user is not forced to have direct access to the computer where the asset is stored. Only the computer running the Cumulus Server requires this access.
Simple search
A search query consisting of one search condition.
Sites
See Cumulus Sites.
Skin
A term for the particular way in which information is arranged and displayed on a computer screen.
Statusbar
A bar providing descriptions on category/record status.
TAG file
The Cumulus Metadata Exchange file format, which Cumulus can create when cataloging assets from a location where you are allowed to save files. The file has the same name as the asset ( with the extension .tag). TAG files can hold all information that can be viewed in the Asset Information window – and more. For example, if a particular asset has been cataloged into different catalogs, this information is part of that asset’s TAG file.
Thumbnail
A miniature display of a cataloged asset.
Thumbnail view
The record appears with a miniature display of the cataloged asset in the Record pane.
Toolbar
A standard program tool that offers buttons as shortcuts to commonly used commands.
Tooltip
A small floating descriptive window that appears above a toolbar button when the cursor is positioned over it.
Trigger
A stored procedure that is activated automatically when a specified event occurs. Cumulus Triggers can be used to perform many tasks, such as auditing catalogs, records and categories. Cumulus Triggers can be set for catalogs, records and categories.
Trigger Action
The action performed when a Cumulus Trigger is activated. See also Action.
URL
Uniform Resource Locator. The address of a file (resource) accessible on the Internet.
XMP
Extensible Metadata Platform. Adobe’s XMP™ is a labeling technology that allows you to embed metadata into the asset itself. With an XMP-enabled application (e.g. all applications of Adobe Creative Suite), information about a project can be captured during the content creation process and embedded within the file and into a content management system. Cumulus can read XMP metadata information while cataloging. You can view and edit this metadata and Cumulus can write your changes back to the asset. See also Metadata.
Web Client
See Cumulus Web Client.